{"id":66766,"date":"2017-06-01T08:53:10","date_gmt":"2017-06-01T15:53:10","guid":{"rendered":"https:\/\/www.intego.com\/mac-security-blog\/?p=66766"},"modified":"2017-06-01T09:01:46","modified_gmt":"2017-06-01T16:01:46","slug":"file-email-on-macos-quickly-and-effectively","status":"publish","type":"post","link":"https:\/\/www.intego.com\/mac-security-blog\/file-email-on-macos-quickly-and-effectively\/","title":{"rendered":"File Email on macOS \u2013\u00a0Quickly and Effectively"},"content":{"rendered":"

\"File<\/p>\n

If you get a lot of email, managing it can be time-consuming. This leads to some people never removing messages from their inboxes at all, or just having one massive archive. But relying entirely on search can be a bad idea when trying to find an email-shaped needle in a haystack comprising tens of thousands of messages.<\/p>\n

Fortunately, Mail for macOS offers plentiful options for rapidly filing email, making messages far easier to find later.<\/p>\n

Drag and drop to mailboxes<\/h3>\n

Go to Mailbox<\/strong> > New Mailbox<\/strong> to create a new mailbox. In the sheet, define where you want the mailbox to be located:\u00a0On My Mac if you only want the archive locally; or online if you use an email service that supports IMAP.<\/p>\n

\"New<\/p>\n

The mailbox will appear as a folder in the Mailbox List sidebar (which is toggled using Shift+Command+M). You can drag mail from your inbox (or another selected mailbox) to your new mailbox.<\/p>\n

Select the mailbox prior to starting a search to limit results to that mailbox alone. If viewing one mailbox but wanting to search in another, use the construction \u2018term<\/em> in mailbox name<\/em>\u2019 (such as \u2018Sierra in Intego\u2019), and select the relevant mailbox name from the results list.<\/p>\n

\"Sierra<\/p>\n

Use the Favorites Bar<\/h3>\n

A faster way to file email is to use the Favorites Bar. Turn it on using View<\/strong> > Show Favorites Bar<\/strong>, if it\u2019s not already visible. Then drag mailboxes to it from the Mailbox List. Said mailboxes can be rearranged via drag and drop. Should you later want to remove one, drag it off of the bar.<\/p>\n

Favorites Bar shortcuts are drag aware, so you can drag emails to them for filing. But also they have pre-assigned keyboard shortcuts. Go to Mailbox<\/strong> > Move to Favorite Mailbox<\/strong> and you\u2019ll see you can file emails by using Control+Command and a number.<\/p>\n

\"Favorite<\/p>\n

Use the Help menu and Move to<\/h3>\n

The previous tip isn\u2019t helpful if you\u2019ve dozens of mailboxes, nor if you\u2019ve nested ones, which don\u2019t work well in the Favorites Bar. (Only the most recently selected mailbox within a nested list is available for drag and move actions.) An alternate option \u2013 perhaps surprisingly \u2013 is the Help menu.<\/p>\n

Click it and type a mailbox name. If the mailbox isn\u2019t stored on the Favorites Bar, the first item in the results list will be a \u2018Move to\u2019 action. This makes it possible to rapidly file email to any mailbox using just the keyboard: open the Help menu using Shift+Command+\/ (i.e. Command+?), type enough characters of the mailbox\u2019s name to have it show in the results, use the down cursor key to select it, and tap Enter to confirm.<\/p>\n

\"Message<\/p>\n

That might sound like a lot of effort, but when the shortcut\u2019s burned into your muscle memory, it\u2019s much faster than dragging things about with the mouse cursor.<\/p>\n

Keyboard shortcuts<\/h3>\n

An alternative to the Help menu is to define keyboard shortcuts in System Preferences. Open Shortcuts in the Keyboard pane, and select App Shortcuts. Click + for a new shortcut, choose Mail as the Application, and type your mailbox\u2019s name exactly<\/em> in the Menu Title field. Define a keyboard shortcut, taking care to not clash with existing ones. (Ctrl and a memorable letter is a good bet.)<\/p>\n

\"Keyboard<\/p>\n

Although these shortcuts are dynamically assigned to mailboxes in both Move to and also Copy to sub-menus within the Messages menu, Mail is smart enough to only perform the move action when a shortcut is triggered. This potentially enables you to file any selected email or emails by pressing just two keys.<\/p>\n

Note that occasionally you may find the shortcut temporarily fails. If so, selecting a different mailbox and returning to where you were before typically fixes the problem.<\/p>\n

Should you like this newfound power but hanker for more, third-party Mail plug-in Mail Act-On<\/a> includes powerful filing features that can be triggered using keyboard shortcuts. The app costs $30 and there\u2019s a 30-day free trial.<\/em><\/address>\n
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Are you new to Mac?<\/strong><\/p>\n

Want to get the most out of your new MacBook, iMac or other Apple computer? Whether this is your first laptop or you\u2019ve just switched from Windows, there are a few things you should know about your new Mac, like basic keyboard shortcuts or how to use the various features macOS has to offer. Learn more about what your Mac computer can do for you at the Intego New Mac User Center: Get started now!<\/strong><\/a><\/address>\n<\/div>\n<\/div>\n<\/address>\n","protected":false},"excerpt":{"rendered":"

If you get a lot of email, managing it can be time-consuming. This leads to some people never removing messages from their inboxes at all, or just having one massive archive. But relying entirely on search can be a bad idea when trying to find an email-shaped needle in a haystack comprising tens of thousands […]<\/p>\n","protected":false},"author":85,"featured_media":66811,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"spay_email":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false},"categories":[10,11],"tags":[275,174,3175,1822],"yoast_head":"\n\n\n\n\n\n\n\n\n\n\n\n\n\t\n\t\n\n\n\t\n\t\n\t\n